Section 3: CIMUN and MUNDO Staff

Rule 3.1: MUNDO Board of Directors
The MUNDO Board of Directors acts as the supervising authority over the entire organization. This supervising authority is exercised via the Office of the Secretary-General and through directives issued to the Secretary-General and Director-General.

 

Rule 3.2: Secretariat and Steering Committee
The Secretariat consists of all the staff of CIMUN. The Steering Committee manages the operations of all matters pertaining to CIMUN and consists of the Secretary-General, Director-General, Master Sergeant-at-Arms, and the Undersecretary-Generals.

 

Rule 3.3: Secretary-General
The MUNDO Board of Directors appoints the executive authority to conduct the conference via the Office of the Secretary-General, and appoints the Secretary-General as the chief executive officer of CIMUN. She shall provide and direct the staff required by CIMUN and be responsible for all arrangements that may be necessary for its meetings. She may designate a member of the Secretariat to act as her representative. She reserves the right to modify the CIMUN rules of procedure at any time. The Secretary-General holds an ex-officio position in the MUNDO Board of Directors.

 

Rule 3.4: Director-General
The Director-General is directly appointed by the MUNDO Board of Directors to the Office of the Secretary-General as a direct representative of the interests of the MUNDO Board, as Chief Inspector-General of the conference, and acts as the deputy chief executive officer of CIMUN. In the event of the incapacitation of the Secretary-General, the Director-General shall act in her place.

 

Rule 3.5: Statements by the Secretariat
The Secretary-General or a member of the Secretariat designated by her may at any time make either written or oral statements to the committee. The Secretariat will be responsible for keeping delegates abreast of international incidents that may affect committee operations.

 

Rule 3.6: Departments
CIMUN staff are broken down into 5 administrative departments, each with an Undersecretary-General ranked staff member as its executive:

·       Department of Administration

·       Department of Committees

·       Department of Operations

·       Department of Protocol

·       Department of Simulation

 

Rule 3.7: Department of Administration
The Undersecretary-General of Administration shall act as the primary liaison officer between faculty advisers and the CIMUN Secretariat. This includes the establishment of credentials, conference revenues and collections, records, and conference-wide hospitality and accommodations. 

 

Rule 3.8: Department of Operations
Department of Operations manages all logistical matters as they pertain to the work flow and maintenance of conference operations. For this purpose, the Undersecretary-General of Operations shall appoint a Director of  Conference Services to provide for document and information processing as required to conduct the business of the conference. The Undersecretary-General of Operations shall also appoint a Director of Technology to provide for the informational technology backbone of conference operations. The Director of Conference Services and Director of Technology shall retain a Director-level rank.

 

Department of Protocol maintains protocol, enforces rules, and provides for the safety and general welfare of the conference. The Master Sergeant-at-Arms is the chief administrator of the Department of Protocol, and retains both the rank of an Undersecretary-General and the extraordinary powers, real and ceremonial, as determined by the Office of the Secretary-General.

 

The Master Sergeant-at-Arms appoints Sergeants-at-Arms to aid her in the conduct of her duties. A Deputy shall be provided for at director level rank, and a second deputy may be added with approval of the Secretary-General. Sergeants-at-Arms may be posted on committee daises or hold at-large appointments.

 

Rule 3.10: Department of Simulations
The Department of Simulations is to develop interactive, real-time (“running-time”), hierarchical, event-driven and fast-paced Historical and Present-Day educational simulation for CIMUN participants. The Undersecretary-General of Simulations shall appoint a Director of Simulations for each time period simulation at the conference. Directors of Simulations retain a Director-level rank. A Director of Home Government shall also be appointed to provide for a home mission based interface between delegates and simulations development. Home Government shall assist and advise delegates on policy positions, strategy development, and act as a reference for the foreign ministry, or in the case cabinets the department, which the delegate represents. The Director of Home Government also retains director level rank.

 

The Simulations Department will also post a Political Officer to each dais represented at the conference. The Political Officer shall serve as chief liaison between the committee and the simulations department, communicate simulation developments to maintain consistency of the Director of Simulations' timeline, review substantive documents for purview and policy consistency, evaluate delegates' political and rhetorical accuracy, and maintain information security in the committee.

 

Rule 3.11: Department of Committees
The Undersecretary-General of Committees is responsible for providing for the conduct of committee operations. She shall appoint two or three members to each dais, one Chair and one or two Vice-Chairs to this end. In addition to the Undersecretary-General rank, the Undersecretary-General of Committees retains the rank, real and ceremonial, of Chief of Staff within the Office of the Secretary-General. The President of the General Assembly retains the Director rank, and assists the Undersecretary-General in the conduct of her duties as well as the ceremonial duties and benefits accorded that position.

 

Committee Chairs are responsible for the conduct of debate in each committee. The Chair shall ensure the observance of these rules, as well as direct any present Sergeant-at-Arms in their enforcement. She shall maintain decorum, quorum and the orderly substantive development of the committee. The Chair also reviews substantive documents for technical and grammatical accuracy, evaluates delegates' abilities of procedural manipulation and substantive development, and maintain the record of resolutions and other substantive documents developed by the committees.

 

The Vice Chair shall assist in the conduct of the chair's duties. They are expected to moderate debate for a significant portion of proceedings. The Undersecretary-General of Committees may standardize the duties of the Vice Chair to ensure a smooth operation of the dais.

 

In some committees, the Chair may be know as President, Director, Procedural Officer, Moderator, Registrar, Director-General or other honorific or parliamentary titles as may be appropriate to the protocol of that committee. The Vice Chair may be known as Vice President, Deputy Director, Deputy Procedural Officer, Deputy Moderator, Deputy Registrar, Deputy Director-General or other honorific of parliamentary titles as may be appropriate to the protocol of that committee.

Rule 3.11a: Procedural Officers
Procedural Officers and Deputy Procedural Officers are most often assigned to specialized committees, cabinets or agencies that operate without a dais, with moderated caucus as their default format. Their primary focus is the facilitation of a forward moving discussion rather than enforcements of formal rules. If they believe it necessary, however, they can regulate the discussion according to ad hoc rules agreed to by the body's consensus or, failing consensus, move the body into Formal Debate.